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Annual General Meeting 2023
Notice is given to the shareholders of Sitowise Group Plc to the Annual General Meeting to be held on Tuesday 25 April 2023 at 11:00 a.m. (EEST) at Dipoli, at Otakaari 24, 02150 Espoo, Finland. The reception of persons who have registered for the meeting and the distribution of voting tickets will commence at 10:15 a.m. (EEST).
Register to Annual General Meeting
Each shareholder, who is registered on the record date on the General Meeting on 13 April 2023 in the shareholders’ register of the Company held by Euroclear Finland Oy, has the right to participate in the General Meeting.
The registration period for the General Meeting commences on 16 March 2023. A shareholder, who is registered in the shareholders’ register of the Company and who wants to participate in the General Meeting, shall register for the meeting no later than 20 April 2023 at 10:00 a.m. (EEST) by giving a prior notice of participation, which shall be received by the company no later than on the above-mentioned date.
Shareholder can register for the General Meeting in the following manners:
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through this link (as of 16 March 2023). Online registration requires that the shareholders or their statutory representatives or proxy representatives use strong electronic authentication either by Finnish or Swedish bank ID or mobile certificate;
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by e-mail to Innovatics Oy by sending this registration form or corresponding information to agm@innovatics.fi;
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by telephone on +358 (0)10 2818 909 (weekdays from 09:00 to 12:00 and from 13:00 to 16:00). Advance voting in not possible when registering by telephone.
In connection with the registration, a shareholder shall notify their name, date of birth or business ID, and contact details as well as the name of a possible assistant or proxy representative and the date of birth of a proxy representative. The personal data given to Sitowise Group Plc and its partners is used only in connection with the General Meeting and with the processing of related registrations.
Shareholder, their authorized representative or proxy representative shall, where necessary, be able to prove their identity and/or right of representation at the place of the meeting.
Shareholders have a possibility to follow the Annual General Meeting via webcast. To follow the webcast, the shareholder must register beforehand via the registration link available on this website.
It is not possible to ask questions, make counterproposals, make speeches or vote through the video stream. Following the meeting via a webcast is not considered participation in the General Meeting or the exercise of shareholders' rights.
Further information on these matters may also be inquired, during the registration period of the Company’s Annual General Meeting, from Innovatics Oy by phone +358 (0)10 2818 909 on weekdays at 9:00 a.m. – 12:00 p.m. (noon) and at 1:00 – 4:00 p.m. (EET/EEST).
The reception of persons who have registered for the meeting and the distribution of voting tickets will commence at 10:15 a.m. (EEST). Coffee will be served at the meeting venue before the start of the meeting. The language of the meeting will be Finnish.
Voting in advance
A shareholder, who has a Finnish book-entry account, may vote in advance on certain items of the agenda of the General Meeting during the period 16 March 2023 at 10:00 a.m. (EET) – 20 April 2023 at 10:00 a.m. (EEST) in the following manners:
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through this link (as of 16 March 2023). Voting in advance requires that the shareholders or their statutory representatives or proxy representatives use strong electronic authentication either by Finnish or Swedish bank ID or mobile certificate;
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by e-mail to Innovatics Oy by sending this advance voting form available on this website or corresponding information to agm@innovatics.fi.
The advance votes must be received by the Company by the end of the advance voting period. If a shareholder participates in the General Meeting by delivering votes in advance to Innovatics Oy, the delivery of the votes shall constitute due registration for the General Meeting, provided that the above-mentioned necessary information for registration is provided.
Unless a shareholder voting in advance will be present in the meeting in person or by way of proxy representation, they will not be able to use their right according to the Companies Act to request information during the meeting or a vote.
Advance voting of the holders of nominee registered shares shall be conducted by the custodian bank. The custodian bank representing a holder of nominee registered shares may vote in advance on behalf of the holder of nominee registered shares, in accordance with the voting directions given by them to the custodian bank, during the registration period of the nominee registered shares.
Proposal for resolution subject to the advance voting shall be deemed to have been presented unchanged in the General Meeting.
General Meeting Documents
Notice to the Annual General Meeting
Agenda
Remuneration report of the Company’s governing bodies (to be published during the week starting on 27 March 2023)
Updated remuneration policy of the Company’s governing bodies (to be published during the week starting on 27 March 2023)
Sitowise Group Plc’s financials statements, the report of the Board of Directors and the auditor’s report (to be published during the week starting on 27 March 2023)
Power of Attorney