Annual General Meeting 2026

Annual General Meeting 2026 

Notice is given to the shareholders of Sitowise Group Plc to the Annual General Meeting to be held on Thursday 26 March 2026 at 10:00 a.m. at Säterinportti auditorium at Linnoitustie 6 B, 02600 Espoo, Finland. The reception of persons who have registered for the meeting and the distribution of voting tickets will commence at 9:30 a.m. 

Shareholders can also exercise their right to vote by voting in advance. The instructions for advance voting are presented in part C of the notice to the Annual General Meeting. 

Prior to the meeting, shareholders may also submit written questions referred to in Chapter 5, Section 25 of the Limited Liability Companies Act about the matters to be discussed at the meeting. Instructions for submitting written questions are presented in part C of the notice to the Annual General Meeting.

Register to Annual General Meeting

Each shareholder, who is registered on the record date of the General Meeting on 16 March 2026 in the shareholders’ register of the Company held by Euroclear Finland Oy, has the right to participate in the General Meeting. A shareholder, whose shares are registered on their personal Finnish book-entry account, is registered in the shareholders’ register of the Company.

The registration period for the General Meeting commences on 5 March 2026 at 10:00 a.m. (EET). A shareholder, who is registered in the shareholders’ register of the Company and who wants to participate in the General Meeting, shall register for the meeting no later than 19 March 2026 at 10:00 a.m. (EET) by giving a prior notice of participation, which shall be received by the Company no later than on the above-mentioned date. Shareholder can register for the General Meeting in the following manners:

1. Via this link from 5 March 2025 at 10.00 am EET onward. Online registration requires that the shareholders or their statutory representatives or proxy representatives use strong electronic authentication either by Finnish, Swedish or Danish bank ID or mobile certificate; 

2. by e-mail to Innovatics Oy by sending the registration form available above under the heading The documents and releases related to the Annual General Meeting or corresponding information to agm@innovatics.fi;

3. by telephone on +358 (0)10 2818 909 (weekdays from 09:00 to 12:00 and from 13:00 to 16:00) for shareholders who do not wish to exercise their voting rights in advance; 

4. by mail Innovatics Oy by sending the registration form and possible advance voting form available above under the heading The documents and releases related to the Annual General Meeting  or corresponding information to Innovatics Oy, General Meeting / Sitowise Group Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki.  

In connection with the registration, a shareholder shall notify their name, date of birth or Business ID and contact details (address, phone number and/or e-mail) as well as the name of a possible assistant or proxy representative and the date of birth and phone number and/or e-mail of a proxy representative. The personal data given to Sitowise Group Plc is used only in connection with the General Meeting and with the processing of related registrations.

Shareholder, their authorized representative or proxy representative shall, where necessary, be able to prove their identity and/or right of representation at the place of the meeting.

Further information on these matters may also be inquired, during the registration period of the Company’s Annual General Meeting, of Innovatics Oy by phone +358 (0)10 2818 909 on weekdays at 9:00 a.m. – 12:00 p.m. (noon) and at 1:00 – 4:00 p.m.

2. Holders of nominee registered shares

A holder of nominee registered shares has the right to participate in the General Meeting by virtue of such shares, based on which they on the record date of the General Meeting, i.e., on 16 March 2026, would be entitled to be registered in the shareholders’ register of the Company held by Euroclear Finland Oy. The right to participate in the General Meeting requires, in addition, that the shareholder on the basis of such shares has been temporarily registered into the shareholders’ register held by Euroclear Finland Oy at the latest by 23 March 2026 by 10:00 a.m. (EET). As regards nominee registered shares this constitutes due registration for the General Meeting. Changes in shareholding after the record date do not affect the right to participate in the meeting or the number of voting rights held in the meeting.

A holder of nominee registered shares is advised to request without delay necessary instructions regarding the temporary registration in the shareholder’s register of the Company, the issuing of proxy documents and giving of voting directions, registration for and attending the General Meeting and the voting in advance from their custodian bank. The account management organization of the custodian bank has to temporarily register a holder of nominee registered shares, who wants to participate in the General Meeting, into the shareholders’ register of the Company at the latest by the time stated above and, if necessary, take care of advance voting on behalf of the nominee registered shareholder before the expiry of the registration period for nominee registered shareholders.

3. Proxy representative and powers of attorney

A shareholder may participate in the General Meeting and exercise their rights at the meeting by way of proxy representation. The proxy representative may also vote in advance at will as described in this notice. A proxy representative shall personally identify themselves in the electronic registration service and the advance voting service by using strong electronic authentication, after which they may register and vote in advance on behalf of the shareholder represented.

A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate their right to represent the shareholder at the General Meeting. The proxy representative may demonstrate their right to representation by using the suomi.fi e-authorizations service usable in the registration service.

Model proxy documents and voting instructions are available on the company's website https://www.sitowise.com/investors/governance/general-meeting-shareholders/annual-general-meeting-2026. When a shareholder participates in the General Meeting by means of several proxy representatives representing the shareholder with shares at different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the General Meeting. 

Possible proxy documents should be delivered primarily as an appendix alongside with the online registration, or alternatively to Innovatics Oy to agm@innovatics.fi before the last date for registration. Proxy documents can also be sent by mail to Innovatics Oy, General Meeting/ Sitowise Group Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki. In addition to the delivery of the proxy documents the shareholder or the proxy representative shall register for the General Meeting as described in this notice.

4. Advance voting

A shareholder, who has a Finnish book-entry account, may vote in advance on certain items of the agenda of the general meeting during the period 5 March 2026 at 10:00 a.m. (EET) – 19 March 2026 at 10:00 a.m. (EET) in the following manners:

1. Via this link from 5 March 2025 at 10.00 am EET onward. Voting in advance requires that the shareholders or their statutory representatives or proxy representatives use strong electronic authentication either by Finnish, Swedish or Danish bank ID or mobile certificate; 

2. by e-mail to Innovatics Oy by sending the advance voting form available above under the heading The documents and releases related to the Annual General Meeting or corresponding information to agm@innovatics.fi; 

3. by mail Innovatics Oy by sending the advance voting formabove under the heading The documents and releases related to the Annual General Meeting or corresponding information to Innovatics Oy, General Meeting / Sitowise Group Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki.

The advance votes must be received by the Company by the end of the advance voting period. If a shareholder participates in the General Meeting by delivering votes in advance to Innovatics Oy, the delivery of the votes shall constitute due registration for the General Meeting, provided that the above-mentioned necessary information for registration is provided.

Unless a shareholder voting in advance will be present in the meeting in person or by way of proxy representation, they may not be able to use their right according to the Companies Act to request information during the meeting or a vote. 

Advance voting of the holders of nominee registered shares shall be conducted by the custodian bank. The custodian bank representing a holder of nominee registered shares may vote in advance on behalf of the holder of nominee registered shares, in accordance with the voting directions given by them to the custodian bank, during the registration period of the nominee registered shares.

Proposal for resolution subject to the advance voting shall be deemed to have been presented unchanged in the General Meeting. 

Other instructions/information

The language of the meeting will be Finnish.

Pursuant to Chapter 5, Section 25 of the Companies Act, a shareholder who is present at the General Meeting has the right to request information with respect to the matters to be considered at the meeting.

A shareholder can ask questions referred to in chapter 5, section 25 of the Companies Act about the matters to be discussed at the meeting until 19 March 2026 also by e-mail to agm@sitowise.com. The company's management will answer the advance questions presented in writing at the General Meeting. When asking the question, the shareholder must present a sufficient explanation of their share ownership.

Changes in shareholding after the record date of the General Meeting do not affect the right to participate in the meeting or the number of voting rights held in the meeting.

Coffee will be served at the meeting venue before the start of the meeting.

On the date of the notice of the General Meeting, the total number of shares in Sitowise Group Plc is 35 845 665 shares, which represent the same number of votes in total. On the date of the notice, the Company does not hold any own shares.